To guarantee that all nominations are carefully screened and verified prior to the High-Level Award Committee’s selection of winners; the evaluation process will take course over three main stages, and will be conducted by three independent, yet cooperative bodies. It is the responsibility of ROLACC’s Secretariat and commissioned Assessment Advisory Board, in partnership with the United Nations Office on Drugs and Crime, to objectively and impartially execute the evaluation process, within the good practices of the agreed code of conduct.
Their Roles
The Secretariat
The Secretariat’s role is to carry out the administrative and procedural work necessary to support the High-Level Award Committee and the Assessment Advisory Board, in order to ensure that the two bodies are able to carry out their functions and duties to the best of their abilities. These responsibilities include the provision of relevant communications and meeting facilities, administrative support as well as logistical assistance.
Working year around, the Secretariat begins each award cycle by compiling a list of experts – all of whom have proved to share specific knowledge, expertise and success in the fields relevant to the proposed award categories – and show potential to serve as members of the Assessment Advisory Board, for the review and approval of the High Level Awards Committee.
The Secretariat is also tasked with screening all incoming nominations in order to ensure their validity in accordance to the Guidelines and Code of Conduct, before presenting the nominees to the Assessment Advisory Board.
The Assessment Advisory Board
The role of the Assessment Advisory Board is to study and review all preliminary nominations, and select between three to five nominations per category for the consideration of the High-Level Award Committee.
Each year, the chosen members of the AAB will be granted a three-month mandate to carry out the tasks they are expected to evaluate the quality and integrity of all nominations, by the means of various research methods, which can include field visits, interviews, and teleconferences. Moreover, they will prepare portfolios and documentation on the shortlisted nominees to assist the High-Level Award Committee’s evaluation.
The High-Level Award Committee
The High-Level Award Committee are trusted to exercise their good judgment and select one prize winner for every category from the short list prepared by the Assessment Advisory Board.
Within the ethical framework put forth by the Code of Conduct, the committee members shall maintain the credibility and prestige of the award, and apply their authority with coherent understanding of the evaluation and selection criteria, which will be provided them through detailed guidance notes and briefings.
The High-Level Award Committee is composed of the following members of the Board of Trustees of ROLACC:
How Nominations Are Evaluated
The evaluation process will be initiated yearly by the call for nominations, which can be submitted by any third-party entity, through a nomination form on the Award website.
In order for a nomination to be considered and reviewed, nominators will be asked to provide the following information:
- The complete name, title, organization and contact details of the nominator.
- The complete name, title, organization and contact details of the nominee (if available).
- A short description of the nominator’s motivation, for example: merit of the nominee, project details and impact, academic work etc.
- Information specific to the individual evaluation criteria of the nomination’s award category.
- Three to five arguments supporting the nominee’s worthiness of the award.
During this period, the Secretariat will conduct a pre-screening of the nominations, and contact nominees for validation. Eligible nominees will be asked to provide additional information through another online form asking for the following:
- Whether the nominee agrees to be nominated
- Exact name, title, organization and contact details of the nominee.
- Detailed description of the merit of the nominee, like project details, impact and/or academic work etc.
- Information specific to the individual evaluation criteria of the nomination’s award category.
- Supporting documents.
After thorough review, the Secretariat will proceed to prepare a long-list of nominations for the consideration of the Assessment Advisory Board. The long-list consists of all eligible nominations, together with the complete set of supporting documents and information.
The list will be presented to the Assessment Advisory Board in a meeting organized by the Secretariat, during which the Board can request Skype interviews with nominees or, if necessary, additional documents.
As evaluation proceeds to its second stage, the Assessment Advisory Board will prepare a short-list of three to five qualifying nominations, which will undergo further verification and individual background checks, led by the Secretariat, unless the Board decides that it is not necessary.
Once ready, the final short-list is forwarded to the High-Level Award Committee for their consideration and selection of a winner. The Committee shall select the winners unanimously, and have the right to not award prizes in one or more categories if they find no suitable candidate among the nominees.
For the final stage of evaluation, the short-listed nominees will be made public, and invited to the award ceremony, where the winners will be announced to receive their awards.
For further details please download and review the publicly available Guidelines, Terms of Reference and Code of Conduct available on the Website.
The following rules establish the Code of Conduct to be abided by the staff of the Secretariat, the members of the High Level Award Committee (hereinafter referred to as ‘the HLC’) and the members of the Assessment Advisory Board (hereinafter referred to as ‘the AAB’) of the Sheikh Tamim bin Hamad Al Thani Anti-Corruption Excellence Award (hereinafter referred to as ‘the Award’).These rules serve as ethical guidelines that the above-mentioned entities should abide by before, during and after the Award nomination, evaluation and selection process.
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