EVALUATION PROCESS
To guarantee that all nominations are carefully screened and verified prior to the High-Level Award Committee’s selection of winners; the evaluation process will take place over three main stages, and will be conducted by three independent, yet cooperative bodies. It is the responsibility of ROLACC’s Secretariat and commissioned Assessment Advisory Board, in partnership with the United Nations Office on Drugs and Crime, to objectively and impartially execute the evaluation process, within the good practices of the agreed code of conduct.
The Secretariat
The Secretariat’s role is to carry out the administrative and procedural work necessary to support the High-Level Award Committee and the Assessment Advisory Board, in order to ensure that the two bodies are able to carry out their functions and duties to the best of their abilities. These responsibilities include the provision of relevant communications and meeting facilities, administrative support as well as logistical assistance.
Working year around, the Secretariat screens all incoming nominations in order to ensure their validity in accordance with the Guidelines and Code of Conduct, before presenting the nominees to the Assessment Advisory Board.
The Assessment Advisory Board
The role of the Assessment Advisory Board is to study and review all accepted nominations and select a shortlist of nominations per category for the consideration of the High-Level Award Committee.
The Assessment and Advisory Board is also tasked with working with the Secretariat to review previous Awards to identify successes and opportunities for improvement, and also offer guidance for future nomination periods and Award cycles.
The High-Level Award Committee
The High-Level Award Committee are entrusted with selecting one or two prize winners for each category from the shortlist prepared by the Assessment Advisory Board.
Within the ethical framework put forth by the Code of Conduct, the committee members shall maintain the credibility and prestige of the award, and apply their authority with coherent understanding of the evaluation and selection criteria, which will be provided them through detailed guidance notes and briefings.
Code of Conduct
To guarantee that all nominations are carefully screened and verified prior to the High-Level Award Committee’s selection of winners; the evaluation process will take place over three main stages, and will be conducted by three independent, yet cooperative bodies. It is the responsibility of ROLACC’s Secretariat and commissioned Assessment Advisory Board, in partnership with the United Nations Office on Drugs and Crime, to objectively and impartially execute the evaluation process, within the good practices of the agreed code of conduct.
The Secretariat
The Secretariat’s role is to carry out the administrative and procedural work necessary to support the High-Level Award Committee and the Assessment Advisory Board, in order to ensure that the two bodies are able to carry out their functions and duties to the best of their abilities. These responsibilities include the provision of relevant communications and meeting facilities, administrative support as well as logistical assistance.
Working year around, the Secretariat screens all incoming nominations in order to ensure their validity in accordance with the Guidelines and Code of Conduct, before presenting the nominees to the Assessment Advisory Board.
The Assessment Advisory Board
The role of the Assessment Advisory Board is to study and review all accepted nominations and select a shortlist of nominations per category for the consideration of the High-Level Award Committee.
The Assessment and Advisory Board is also tasked with working with the Secretariat to review previous Awards to identify successes and opportunities for improvement, and also offer guidance for future nomination periods and Award cycles.
The High-Level Award Committee
The High-Level Award Committee are entrusted with selecting one or two prize winners for each category from the shortlist prepared by the Assessment Advisory Board.
Within the ethical framework put forth by the Code of Conduct, the committee members shall maintain the credibility and prestige of the award, and apply their authority with coherent understanding of the evaluation and selection criteria, which will be provided them through detailed guidance notes and briefings.
How Nominations Are Evaluated
The evaluation process will be initiated yearly by the call for nominations, which can be submitted by any third-party entity, through a nomination form on the Award website.
In order for a nomination to be considered and reviewed, nominators will be asked to provide the following information:
• Nominator name (The representative of the nominating entity)
• Nominator date of birth
• Nominator phone number
• Nominator address
• Nominator country
• Nominator email address
• Name of nominating entity
• Type of entity
The nominator will then be prompted to choose a password and verify their email address via a code sent to the provided email.
Following this the nominator will be asked to provide the following details for the nominee:
• Choice of category
• Nominee name
• Nominee email address
• Nominee phone number
• Nominee address
• Nominee country
• Reason for nomination (500 words)
• Whether the nominee has been previously nominated for the Award.
Following this, the nominator will receive an email to confirm that the nomination have been submitted. they can also log in to our website to upload and submit supporting documents.
After gathering all nominations that meet the award’s acceptance criteria, the Secretariat will proceed to prepare a long-list of nominations for the consideration of the Assessment Advisory Board. This long-list consists of all eligible nominations, together with the complete set of supporting documents and information for each nominee.
The list will be presented to the Assessment Advisory Board in a meeting organized by the Secretariat, during which the Board can, if required, request Skype interviews with nominees or, if necessary, additional documents.
As the evaluation proceeds to its final stage, the Assessment Advisory Board will prepare a short-list of qualifying nominations, which will undergo further verification and individual background checks, led by the Secretariat, unless the Board decides that it is not necessary.
Once ready, the final short-list is forwarded to the High-Level Award Committee for their consideration and selection of winners. The Committee shall select the winners unanimously, and have the right to not award prizes in one or more categories if they find no suitable candidate among the nominees.
For further details please download and review the publicly available Guidelines, Terms of Reference and Code of Conduct, which are available on this Website.